CommonTime
Use case: Board Meetings

Get your board aligned
on a meeting time.

Scheduling a board meeting means navigating the calendars of busy executives, often across organizations and time zones. CommonTime makes it simple — share one link, let everyone mark their windows, and get a clear recommendation.

Schedule a board meeting

Why board meeting coordinators use CommonTime

No account required

Board members and external advisors don't need to create an account or install an app. They receive a link, mark their availability, and they're done.

Private by design

Participant availability is only visible to the organizer. No ad tracking, no data selling. Tokens are never exposed in URLs.

Works across organizations

Board members may come from different companies, use different calendar tools, or be in different countries. CommonTime works for everyone with just a link.

Time zone aware

Auto-detects each board member's local timezone. A slot labeled '2pm' in New York shows as '7pm' for your London-based chair automatically.

Calendar export

Once you've chosen a slot, generate a calendar invite (.ics) compatible with Google Calendar, Outlook, and Apple Calendar — ready to send to all attendees.

Fairness scoring

CommonTime's algorithm surfaces slots where all board members can attend — not just the slot most people can make.

How to schedule a board meeting

  1. 1
    Create a poll with candidate dates
    Select 3–5 possible meeting dates and your preferred time range. Add a title like "Q2 Board Review" for clarity.
  2. 2
    Share separately with each board member
    Send the invite link to each board member individually or via a group email. They click, enter their name, and mark availability — no account needed.
  3. 3
    Review the availability heatmap
    See at a glance which dates have full or near-full board attendance. CommonTime highlights the best option with a fairness grade.
  4. 4
    Confirm and send calendar invites
    Pick the date and export an ICS file to send to all board members. Works with every major calendar system.

Set up your board meeting poll in minutes

Free. No account required. Works across organizations and timezones.

Create a meeting poll